An on-line Buyers' Guide screen with multiple scrolling regions
which show basic item and vendor information, current and previous
year averages and any number of weekly and daily movement data,
outstanding P.O. quantities and costs, previous receiving quantities
and costs, supplier and customer promotional allowances, and all
advertising programs for the item. Two hard-copy formats (line printer
and laser printer) of the Buyers' Guide can also be generated.
System recommended quantities-to-buy, and the option to review
only those items that may be short stocked.
Ability to change the vendor number to an alternate supplier for
each item during the buying session.
Ability to change the P.O. cost, promotional allowances, and free
goods during the buying session.
A buying session can be initiated for items assigned to a buyer
or buyer group, vendor or vendor group, family or family group, or
specific items or item groups. A buying session can be interrupted at
any point, and the system will automatically resume at the point of
interruption upon re-entry.
Items selected for ordering on the detail buying screen are
summarized and grouped by vendor on a grouping screen which shows the
total quantity, cube, weight, and amount by group. The assigned group
numbers can be modified to combine multiple P.O.'s onto one load or to
split a P.O. into multiple loads. Additional items can be added to
fill a load or to satisfy vendor minimum order requirements.
Ability to "book" a purchase (by P.O. detail) for a particular
customer or customer group. The received stock will then only be
available to the specified customer(s).
Ability to create "special" P.O.'s where upon receipt, the
system will automatically create orders for the customers and the
products specified. A specific customer price or markup can be
specified on the purchase order to override the customers' default
pricing. Special P.O.'s can also be created for products that are not
carried in the distribution centre by using non-inventory item
codes. The buyer can specify all the necessary information about the
product (such as description, pack and size, cost components,
warehouse location codes, etc.) on the P.O. and ProCLASS will
automatically create the customer order with the appropriate
descriptions, costs, and picking location codes.
Vendor records can be accessed via vendor number or full or
partial vendor names.
Purchase orders can be accessed via P.O. number, vendor number,
buyer number, item code, UPC, or item name.
ProCLASS can accommodate three distinct P.O. number
ranges:
Regular P.O. numbers are assigned by the system
automatically.
A range of P.O. numbers can be set aside to be used for when
P.O. numbers need to be quoted on before entering the P.O. into the
system. The buyers can then specify the P.O. number when the
purchase order is entered into ProCLASS.
A range of P.O. numbers can be set aside for P.O.'s to be
imported into ProCLASS from other purchasing systems.
ProCLASS P.O.'s can either be printed on a laser printer or
automatically faxed to the vendor using fax information previously set
up on the vendor file or entered as the P.O. is faxed.
Random-weight items, costed by LB or KG, are fully supported in
ProCLASS throughout the Purchasing cycle
Detail and summary Vendor and Buyer performance reports can be
generated based on a single day s or up to two years of
activity. These reports include information such as the quantity and
amount based turns by product grade, average weeks of inventory,
number of items with 4 to 10 and 10 or more weeks of inventory,
service levels, as well as a breakdown of lost sales by user-defined
reason codes.
Ability to list and purchase product in any number of
user-defined currencies. ProCLASS automatically handles the
conversions to local currency whenever required.
A flexible grouping system is provided for vendors such that
each vendor can be assigned to one primary group and any number of
non-primary groups. These vendor groups can be used to select sub-sets
of the vendor file in various ProCLASS reports.
A flexible grouping system is provided for buyers such that
each buyer can be assigned to one primary group and any number of
non-primary groups. These buyer groups can be used to select sub-sets
of the buyer file in various ProCLASS reports.
The ProCLASS Vendor Purchase report summarizes all purchases
from any vendor, for up to 2 years, showing all items purchased with
quantities, weights, costs, and allowances such as off invoice, by
debit, discount, ECR (Earned Cost Reduction), and co-op amounts.
Co-op and ECR rates can be set up on the vendor file as a
percent of cost and/or in dollars and cents. These base rates on the
vendor file can be overridden for any item supplied by the
vendor.
