CLASS General Ledger

Today's managers must meet demanding objectives. They must be able to define at any given time the financial position of their area of responsibility. Management must also be able to project revenues and expenses for future periods. This information is vital to the conception of successful business strategies.

Digiflex introduces our highly flexible CLASS General Ledger System. It is the fundamental tool for the company that requires a high degree of financial control. The CLASS System not only provides you with comprehensive reporting and flexible budgeting abilities, but imposes no limit on the amount of information that can be directly and immediately accessed.

Features

• Unique account structure provides flexibility in defining your Chart of Accounts. With this unique structuring, it is relatively easy to design the account framework to parallel your corporate structure. You can virtually expand to an unlimited number of account layers. The accounts can be linked together in a boundless number of non-primary structures. This highly adaptable account structuring system supplies you with the desired ability to selectively extract account information.
• Virtually unlimited divisional reporting with consolidated reports to provide you with complete overall management information.
• 14-digit alpha/numeric account code provides unlimited combinations in account code design to accommodate the most complex requirements.
• Flexibility - tailored budgeting module. Three budget models are available within the System; Current Budget, Alternate Budget and Working Budget. The System permits budgeting with this year or last year actual or budgeted amounts, or a combination of this year and last year through various methods of projections and extrapolations. There are up to 99 ways to develop budget models for each account in the general ledger, providing management with the ability to consider many possible circumstances and react accordingly to them.
• Functions under each of the menu headings are interrelated for easy reference. The same functional structure underlines all CLASS Systems.
• Stringent security measures. Only authorized personnel can access the System, and then, only after passing two security checks and one station check. This provides management with the ability to restrict access to specific functions. Once an employee has been cleared to access the System, only those functions that have been authorized will be displayed.
• Online transaction entry detects any errors through several error detection procedures prior to the update of the account balance to the database. This ensures the accuracy of the up-to-date account information when accessed for reporting or enquiry.
• Batch transaction entry is checked twice by the CLASS System. The first check is performed when the transaction is entered on the Worksheet itself. Once the Worksheet is approved for posting, the System then checks again for the validity of each transaction. This Worksheet concept not only provides you with the ability to control the information being posted to the database, but also saves time when posting repetitive entries.
• Runs as an independent module or can be integrated with ProCLASS Distribution Management, CLASS Accounts Receivable, CLASS Accounts Payable, and CLASS Payroll systems. Integration of all the CLASS Systems reduces duplication in posting, promoting accuracy yet ensuring maximum confidentiality.
• Detailed audit trails record all postings to an account, along with the time, date, and user number of each posting, ensuring maximum surveillance over your account data.
• Systems documentation provides complete, comprehensive, step-by-step guidance to make the learning process as easy as possible.
• Operates independently of volume. The CLASS General Ledger System will never impede your growth. As your reporting requirements increase, the System will continue to provide you with total control over your financial data.
• On-line enquiry of account balances and display of current transactions provides you with immediate access to your financial data.
• Maintain complete detail on file. You have the ability to selectively extract information at any time for management use and decision making.
• Actual and budget historical information may be kept on file up to 9 years. Analysis of financial data to prior years is a good source for budgetary planning.
• R.C.C. concept. Each account is assigned to a "Responsibility Code Centre". This R.C.C. code contains both a Retained Earnings Account and a Suspense Account. During the year-end update, the System will accumulate each Profit and Loss account into an R.C.C. code and post off the balance to the code's defined Retained Earnings account. This eliminates costly time, and furnishes you with the ability to close off quickly and effectively within each cost centre of your company.
• Suspense accounts are assigned to the accounts within each R.C.C. When a Suspense posting error occurs, the System checks each R.C.C. for a zero balance. If an R.C.C. is out of balance, the System will post to the defined R.C.C.'s Suspense account. This saves valuable clerical time by focusing on the cost centre in error.
• Exchange code table is available for report writer calculations. When a trading rate changes, only one modification is made to the table, simplifying the calculation and generation of reports with involve foreign currencies.
• Backdated transaction allows a posting into the System up to the first period in the last fiscal year. You may also run an updated set of financial statements including the revised information. This saves time in restructuring a past period's financial.
• Month-end rollover process. With the automatic rollover feature, you may continue posting transactions into the next month without concerning yourself about a manual month-end closing. This can be done for the entire company, or by specific divisions.
• Year-end rollover process ends the current fiscal year, and prepares the System for the upcoming year. The CLASS System accumulates the profit or loss for each R.C.C. and puts the future into a Retained Earnings account for the R.C.C., providing for the new fiscal period to start with "0" balances. This enables you to continue with the input of your daily transactions in your current fiscal year, while the year-end procedures are being performed for the last fiscal year.

Report Generator

This flexible information-oriented report writer provides you with virtually unlimited methods of presenting your account information. You can easily and selectively create report formats without any programming knowledge or experience. Any account and its file information can be accessed and listed in a report, as well as any budgets for any specified period. There is no restriction on combinations of financial or non-financial information that can be displayed.

You can modify fields within a report without changing the entire report or its format. You have the ability to select up to forty modes of printing the dollar amounts. The Exchange Code table is utilized to report financial information in foreign currency. The System will also report units for measurement values. Working totals provide arithmetic calculations on balances, budges, dollar amounts, units or period numbers. A set of reports can be grouped together and printed in a chain. Each chain has no limit to the number of reports held within it and accordingly has no limit to the number of chains that lie beneath it.

The CLASS Report Writer is designed for YOU - the accounting professional, to provide you with maximum flexibility in listing and reporting your financial information for presentation to management. It offers incredible freedom, yet is easy enough for the accountant to use without having any knowledge in programming.

Full Integration

All CLASS Financial Systems can be integrated into the General Ledger to provide maximum flexibility and efficiency within your financial structure. All Systems promote similar menu formats to ease the learning procedures and actual operation of your financial applications.

Summary

The CLASS General Ledger offers you an extremely flexible Reporting System that can adapt to even the most complex of corporate structures. Along with the vertical and horizontal account structure and reporting and budgeting capabilities, you achieve the ultimate in financial control.

You receive not only an in-depth picture of your company's progress but detailed information about the operations in each of your divisions. Despite the extreme power and complexity, the System is easy to follow and operate at all levels, from data entry to management reporting.

We would like to help you analyze your accounting requirements and show you how the CLASS General Ledger System can solve your reporting requirements.

CLASS Accounts Receivable | CLASS Financials Summary | CLASS Payroll